Google Drive Duplicate File Finder

Cloud Duplicate Finder (CDF) is an immaculate application to find and remove duplicate files on the cloud-based data storage services. The CDF applies 256-bit AES encryption while it processes your files. Using the Google-verified API, the web-service doesn’t store your passwords or files to its’ servers. With your privacy ensured, you can use CDF to scan identical copies of the original files completely online.

Deleting duplicates with the CDF is easy. Here is how you can use it to free-up the Google Drive space and organize your files:

A- Creating a Cloud Duplicate Finder Account

  1. Visit https://www.cloudduplicatefinder.com/ and register for a free account through the Sign Up link. Read Terms and Conditions. Click Proceed once you’re done.

  2. You will receive an email containing a validation link. The verification-request will arrive at the email id you provided for registration. Click the link in the email message to verify your account.

  3. You will now be redirected to the application area where all the action takes place. Click the Google Drive tab and then hit the Add New Drive button on the left side of the application. A Google-powered login screen will appear which will seek your login credentials and your consent to let Cloud Duplicate Finder manage your Google Drive files. Approve the application to start your first scan.

  4. You will now be brought back to the scan arena. Notice all your Google Drive folders have populated the left pane.

B- Running a Scan to Find Duplicate Files, Photos, Songs, Documents and Videos

Once your Cloud Drive is loaded into the application, you can select one or more folders for scanning. There are two scan types: All files scan and Custom scan.

  1. Duplicate Music and Videos in Google Drive

    If you want to scan duplicate music and videos, set the scan filters suitably by clicking Custom Files and then selecting the checkboxes for Music and Videos.

  2. Duplicate Documents and Archives in Google Drive

    To search duplicate documents in your Google Drive, simply select Custom Files and then hit the checkboxes for Documents as well as Archives. Broadly speaking, this scan will look up for duplicate documents (.doc, .docx, .rtf, .txt) and duplicate archives (.zip, .rar, .tar).

  3. Duplicate Photos in Google Drive and Google Photos

    If you want to get rid of duplicate photos from the cloud, select Custom | Images. To scan photos in your Google Photos, open the Google Drive settings menu and check this option: “Automatically put your Google Photos into a folder in My Drive.”

  4. Universal Duplicate Files Scan in Google Drive

    If you want to run a scan that will look up for duplicates of all types, simply leave the All Files option as selected.

C- Deleting Duplicate Files Using the CDF Service

Here is how you can delete duplicate files from Google Drive:

  1. In the Cloud Duplicate Finder, select the checkbox Preview before starting a scan for similar files.

  2. It’s time to finally click Scan

  3. You will be seeing all the duplicate files laid out in a list format after a scan concludes. You can check the size and file creation data for each file.

  4. Click the Select Duplicates button, and choose which type of file you want to retain from each duplicate group.

  5. Finally, click Select Action and hit Permanent Delete to purge the duplicates then and there from Google Drive.

  6. Now you simply have to open up the Trash folder in Google Drive and purge all the data present there.

After you have deleted the duplicate files, it becomes imperative that you follow the best practices to synchronize your data in a way that causes less duplication of files.

Synchronization is the process of matching the contents of two or more files in real-time. It ensures two or more sides have the updated information with the same changes made on each device.

If a user modifies the contents of a file stored on one device, it will reflect similar changes on the other. If a user deletes or renames it, it happens on the other machine as well. Devices can be anything like a computer, MacBook, iPhone, tablet, or even an Android smartphone.

How To Sync Your Data With Google Drive?

There are two ways to keep your data up-to-date while using Google Drive:

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Via Web Browser

  1. Just log-in to your Gmail and navigate to Google Drive’s official website: https://drive.google.com/drive
  2. Click the New button on the left and select a file type. For example, Google Doc, Google Sheet, or Google Slide.
  3. To share the same file with your colleague, right-click it and select Share
  4. Now you have two options: Generate a unique shareable link and share it with your colleague, or only type their email id and click Done.

Via Backup & Sync App

The Backup & Sync is an amazing, tiny utility that monitors your files for changes and updates them in real-time. As we will see below, you don‘t have to bother about opening the Google Drive website and uploading any of your files manually.

  1. Visit the Google Backup and Sync official page: https://www.google.com/drive/download/backup-and-sync/
  2. Click the Backup and Sync button.
  3. Agree and download the program.
  4. Install the program, and you’d see the Backup and Sync from Google icon on your Desktop.
  5. Click Get Started.
  6. Click Got it in the next screen.
  7. Log-in to your Google account.
  8. If you’ve 2-Step authentication enabled, enter the code from your Google Authenticator app or SMS in the next screen.
  9. Select the folders you want to sync. Do not find any? Click Choose Folder, and select it
  10. To sync everything from your My Drive folder, check Sync My Drive to this computer.

Either way, you may select custom folders by using Sync only these folders option.

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